Create a newsletter using Publisher – 2007 Version Blogs: You can use Publisher to create and customize a newsletter.


Create your newsletter

Choose and customize the newsletter design

  1. Start Publisher.
  2. In the Publication Types list, click Newsletters.
  3. Under Newsletters, click Newer Designs or Classic Designs.
  4. Do one of the following:
    • Click the preview image for the newsletter design that you want.

      The Profile newsletter template is the starting point for the newsletter that is shown in this article.

    • Search for additional newsletter template designs on Microsoft Office Online.


      IMPORTANT: You must first be connected to the Internet before you search Office Online for templates.

      1. In the Search for templates box, type a keyword. For example, type newsletters. In the list, click On Microsoft Office Online, and then click the green Search button.

        NOTE: The Search for templates box is above the Newsletters heading.

      2. Click the template that you want.
  5. Choose the options that you want for customizing your design.

    NOTE: If you use a template that you downloaded from Office Online, you cannot customize the design until you open the publication.

    Do any of the following:

    • Under Customize, click the color scheme and font scheme that you want.
    • Under Customize, click the business information set that you want, or create a new one.
    • Under Options, click One-page spread if you plan to print your newsletter one-sided, or click Two-page spread if you want to work with a design that includes facing pages and you plan to print your newsletter two-sided or on tabloid-sized paper.
    • Under Options, select the Include customer address check box if you want the customer address on the newsletter itself for mailing rather than on a separate envelope.
  6. Click Create.

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Make design changes to the layout

  1. In the Page Options task pane, under Columns, click the number of columns that you want on each page.

    Changing the number of columns -, office setup help, office install, office, office 365, office 2016

    On the inside pages (for example, pages 2 and 3 of a 4-page newsletter), the Select a page to modify list appears. Click Left inside page or Right inside page, and then, for each page, click one of the following formats: 3 stories, Calendar, Order form, Response form, or Sign-up form.

    To learn more about about working with columns, see Set up text columns by using layout guides.

  2. Under Suggested objects, click an option to insert it on the page.

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Work with the text

If you already created a business information set, your business contact information and logo will automatically replace some of the placeholder text.

NOTE: Business information does not automatically replace the placeholder text in templates that you download from Office Online. To replace the placeholder names, addresses, and logos with your business information, click the smart tag button Smart Tag Actions for a business information item, such as the company name or address, and then click Update from Business Information Set. (The smart tag button appears when you point to text or a logo.)

  1. For each block of placeholder text, do one of the following:
    • Select the placeholder text, and then type.
    • Right-click to select the placeholder text, point to Change Text, click Text File, click the file that contains the text that you want to use, and then click OK.

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      NOTE:  In most cases, the text resizes automatically to fit within the text box. For example, if an article title is long, the text is automatically reduced in size so that it will fit.

  2. Adjust the text size. Do one of the following:
    • To prevent the text from resizing automatically to fit in a text box that is not connected to other text boxes, click the text box, point to AutoFit Text on the Format menu, and then click Do Not AutoFit.
    • To change the font size manually, select the text, and then click a new font size in the Font Size list on the Formatting toolbar.

      For more information about working with text boxes, see Fit text in a text box.

For information about how to personalize your newsletters based on recipient, see Create a mail merge and Tips for personalizing your publication.

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Work with the pictures

  1. Right-click the placeholder picture, point to Change Picture, and then click the picture source.

    Changing a placeholder picture -, office setup, office setup and help, office, office com setup, office install, microsoft office help

    TIP: If you don’t see Change Picture when you right-click, click the placeholder picture once until you see white circles surrounding the picture’s frame. Click the picture again until you see gray circles with x’s in them surrounding the picture itself, and then right-click the picture.

  2. Choose the new picture, and then click Insert.

For more information about working with pictures, see Tips for working with images.

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Distribute your newsletter

After you create a publication in Office Publisher 2007, you have several options for distributing it:

If you are printing only a few copies, you can print your newsletter on your desktop printer. If your printer supports printing on 11-by-17-inch (or tabloid) paper, you can create a folded newsletter that has 8.5-by-11-inch pages. You can use this technique with any publication size that is half that of the paper size.

Set up the newsletter to print on a desktop printer
  1. Open the newsletter publication that you want to print as a folded booklet.
  2. In the Format Publication task pane, under Newsletter Options, click Change Page Size.
  3. In the Page Setup dialog box, under Blank Page Sizes, click Booklets, and then click Letter Booklet 8.5 x 11″.
  4. Click OK.
  5. On the File menu, click Print Setup, and then click the Publication and Paper Settings tab.
  6. In the Printer name list, select a printer that can print on 11-by-17-inch or tabloid paper.
  7. Under Paper, verify that the 11-by-17-inch or tabloid paper size is selected.
  8. Under Orientation, verify that Landscape is selected.
  9. Under Printing options, click Booklet, side-fold.

    If Booklet, side-fold is not an available option, the selected paper size may be too small for the pages. Make sure that the paper size is twice the page size.

    Under Preview, you can see how two of the pages will appear when they are printed on one tabloid sheet.

    Booklet Print Setup preview -,,, office setup help, microsoft office setup help, office setup and install help

  10. Click OK.
Print the newsletter on a desktop printer
  1. On the File menu, click Print Preview to review your work, and then click Close.
  2. On the File menu, click Print, and then click the Publication and Paper Settings tab.
  3. If your printer supports two-sided printing (or duplex printing), verify that Two-sided or Two-sided, flip short side is selected under 2-sided printing options.
  4. Under Copies, enter the number of copies that you want to print.

    NOTE: If you are printing multiple copies of a newsletter that requires multiple sheets of paper, select the Collate check box to keep the pages in order in each copy of your printed publication.

  5. Under Print range, click All pages.
  6. Select any other options that you want, and then click Print to print the publication.

If you are printing on tabloid-sized paper, Office Publisher 2007 prints the first and last pages on one side of the sheet of paper, the second and next-to-last pages on the other side of the sheet, and so on, as shown here.

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If your computer doesn’t support two-sided printing, the Publisher Printer Setup Wizard starts and guides you through printing a copy of your publication in the right order so that the first and last pages are printed on one sheet of paper, the second and next-to-last pages on another sheet, and so on. When you photocopy the pages back to back, fold them, and then staple or bind them together, they will be in the right order.

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